List of Duties-Administration

Secretary III
1. Greet and direct the general public to the respective Department.
2. Answer and screen telephone calls.
3. Take and relay messages.
4. Receive and distribute mail to the respective Department.
5. Perform word processing duties as may be required from time to time.
6. Maintain a presentable and tidy reception area.

1. Drive the Director and Department staff while on official duties.
2. Carry out servicing and basic repair of Department vehicles.
3. Keep record of servicing and repairs done on Department vehicles in vehicle maintenance logbook.
4. Clean Department vehicles weekly.
5. Chauffeur international consultants.
6. Update and maintain vehicle logbooks in proper order.
7. Store and maintain tools and vehicle supplies.
8. Assist in driving for the CEO and Minister when needed.
9. Assist in mail delivery within Belmopan and out District.
10. Assist in the purchasing of office supplies.

Office Assistant
1. Open and close office.
2. Prepare and mail correspondences.
3. Retrieve mail from post office.
4. Retrieve faxed correspondences.
5. Retrieve files and assist in filing.
6. Assist in the photocopying of office documents.
7. Bind petroleum and mining licenses and other office documents.
8. Catalogue and store geological reports and other reference material, maintain the Department library and provide information requested by the public.
9. Copy geological reports and data and other information requested by the public.
10. Assist in the purchasing of office supplies.