List of Duties-Administration

Secretary III

  • Greet and direct the general public to the respective Department.
  • Answer and screen telephone calls.
  • Take and relay messages.
  • Receive and distribute mail to the respective Department.
  • Perform word processing duties as may be required from time to time.
  • Maintain a presentable and tidy reception area.


  • Drive the Director and Department staff while on official duties.
  • Carry out servicing and basic repair of Department vehicles.
  • Keep record of servicing and repairs done on Department vehicles in vehicle maintenance logbook.
  • Clean Department vehicles weekly.
  • Chauffeur international consultants.
  • Update and maintain vehicle logbooks in proper order.
  • Store and maintain tools and vehicle supplies.

  • Assist in driving for the CEO and Minister when needed.
  • Assist in mail delivery within Belmopan and out District.
  • Assist in the purchasing of office supplies.

Office Assistant

  • Open and close office.
  • Prepare and mail correspondences.
  • Retrieve mail from post office.
  • Retrieve faxed correspondences.
  • Retrieve files and assist in filing.
  • Assist in the photocopying of office documents.
  • Bind petroleum and mining licenses and other office documents.
  • Catalogue and store geological reports and other reference material, maintain the Department library and provide information requested by the public.
  • Copy geological reports and data and other information requested by the public.
  • Assist in the purchasing of office supplies.