List of Duties-Administration
Secretary III
- Greet and direct the general public to the respective Department.
- Answer and screen telephone calls.
- Take and relay messages.
- Receive and distribute mail to the respective Department.
- Perform word processing duties as may be required from time to time.
- Maintain a presentable and tidy reception area.
Driver/Mechanic
- Drive the Director and Department staff while on official duties.
- Carry out servicing and basic repair of Department vehicles.
- Keep record of servicing and repairs done on Department vehicles in vehicle maintenance logbook.
- Clean Department vehicles weekly.
- Chauffeur international consultants.
- Update and maintain vehicle logbooks in proper order.
Store and maintain tools and vehicle supplies.
- Assist in driving for the CEO and Minister when needed.
- Assist in mail delivery within Belmopan and out District.
- Assist in the purchasing of office supplies.
Office Assistant
- Open and close office.
- Prepare and mail correspondences.
- Retrieve mail from post office.
- Retrieve faxed correspondences.
- Retrieve files and assist in filing.
- Assist in the photocopying of office documents.
- Bind petroleum and mining licenses and other office documents.
- Catalogue and store geological reports and other reference material, maintain the Department library and provide information requested by the public.
- Copy geological reports and data and other information requested by the public.
- Assist in the purchasing of office supplies.